Collaboration

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Collaboration

STUDENTS GET FREE ACCESS TO OFFICE 365 PROPLUS

In January, ETS and Letters & Science IT (LSIT) enabled UCSB to begin participating in the Micro-soft Student Advantage Program, which allows universities to pro-vide access to Office 365 ProPlus for students at no cost. All actively enrolled UCSB students now have the ability to install Office 365 ProPlus and use the latest versions of Microsoft Word, Excel, Power-Point, OneNote, Outlook, Access and Publisher on up to five PC or Mac devices. ETS was responsible for activating the program, while LSIT provided in-person, email, and phone support to students at their various Stu-dent Support Centers.

“Proficiency with Micro-soft Office tools, especially Word, PowerPoint, and Excel, is increasingly a de facto standard for students preparing to enter a highly competitive job market after they graduate,” said Denise Stephens, Interim Chief Information Officer and University Librarian. “I was pleased that Enterprise Technology Services was able to partner with LSIT to provide our students free access to these tools.” More information is available at http://www.umail.ucsb.edu/about/student-advantage.  

 

TIMEKEEPING PRACTICES AND CONCERNS DOCUMENTED

ETS conducted face-to-face interviews with timekeepers and payroll managers representing 132 campus departments currently using Kronos to gather data on current system usage. Findings revealed an interest in greater automation between Kronos and PPS, interest in additional training on accruals, reports, and queries; concerns about accrual reconciliation between the payroll and personnel system (PPS) and Kronos, interest in written standards/policies for Electronic Timekeeping practices, and frustrations related to Kronos’ reliance on Java. Over the summer, we worked with campus business officers and payroll analysts to test a non-Java version of Kronos for managers who approve employees’ timecards. The results of the tests have been very positive, and this solution is slated to be deployed campus-wide in Fall 2015. We also began testing a remote application solution designed to mitigate Java issues for Timekeepers and Payroll Managers.

 

ENGAGING DEPARTMENTS ON UCPATH PROCESS DESIGNS

UCPath is a system-wide program mandated by the UC Office of the President (UCOP) to replace UC’s 33-year-old payroll and personnel system (PPS) with PeopleSoft Human Capital Management (HCM). System-wide, there are currently 11 versions of PPS; no two are the same. Each campus maintains its own staff to update its local customized version of PPS rules and code. In addition, each campus maintains unique shadow systems to mitigate deficient functionality.

While the central project team continues to focus on the UCPath deployment at UCOP, ETS is working with our local project steering committee and stakeholders to adapt campus human resources, academic personnel, and payroll operations and services to use the new system. UCSB teams comprised of departmental administrators and control points have already analyzed 33 out of 94 business processes and developed initial recommendations for how local processes impacted by UCPath will work once the system is implemented. The finalization of UCSB’s go-live date will trigger additional project activities.