UCPath Project News (January 2016)

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January 25, 2016

January 2016 Systemwide Project News

  • As of November 30, 2015, the UC Office of the President became the first location to deploy UCPath. UCOP employees now visit ucpath.universityofcalifornia.edu for self-service pay, benefits & HR transactions.
  • The systemwide UCPath PMO is looking ahead to future deployments. Their teams continue to work with the pilot deployment group (UCLA, UC Riverside, UC Merced, and ASUCLA) with goals for completion of functional system design (what the system will do) in February 2016, and data conversion plan completion (approach to extract data from PPS and move it into UCPath) in May 2016.
  • The deployment timeline for the campuses still needs to be determined.

January 2016 UCSB Project News

New Project Team Members

Ellaine David is the new UCPath Organizational Readiness Lead. Working closely with stakeholders at all levels of the organization, Ellaine is responsible for the design and delivery of organizational readiness strategies and plans to support the successful transition of UCSB to UCPath.

Future State Business Process Design

Payroll and personnel experts from UCSB divisions and colleges continue to analyze business requirements and develop recommendations for how local payroll, human resources, benefits, and academic personnel business processes impacted by UCPath will work on campus once the system is implemented. The team roster is available at the ETS website. To date, the teams have worked on approximately 40 of the 100 processes slated for review.

Future State Operating Model

The UCSB UCPath Steering Committee and Strategic Advisory Committee continue to analyze options for adapting campus human resources, academic personnel, and payroll operations and services to use the new UCPath system. One end of the continuum represents the minimum change necessary to allow for a successful integration with UCPath, and the other end of the continuum represents a more centralized, streamlined future state in which more processes are performed outside of the home department. The sponsors will review options proposed by the Steering Committee in January.

How is UCSB preparing for UCPath?

  • Future State Process Designs: Payroll and personnel experts from UCSB divisions and colleges continue to analyze business requirements and develop recommendations for how local payroll, human resources, benefits, and academic personnel business processes impacted by UCPath will work on campus once the system is implemented.
  • Organizational Readiness: As a part of the Future State Process Design effort, the campus is documenting and analyzing key change impacts of the new future state processes. The project team will assess the change impacts with the Strategic Advisory Committee and additional stakeholders as needed to plan strategies that promote a smooth transition to UCPath.
  • IT Delivery: The UCPath project team is the in the preliminary planning stages of defining the scope of technical activities required by the project.
  • PPS Data Cleanup: Human Resources, Academic Personnel, and Payroll, in collaboration with department PPS Preparers, continue to review PPS data in preparation for the critical data conversion activities required under UCPath.